9 Ultimate Time Management Techniques You Should Not Miss


As a mompreneur I understand the importance in finding balance in your life and in your work

Many time management strategies are available for various personality types, productivity concerns, and company requirements.


Friends, do you know what strategy best fits your lifestyle to manage your time effectively?


Some of the most effective time management tactics are basic and clear, while others that are not mentioned are more sophisticated, but they can all be adopted into everyday practice.


So without further ado, I am sharing with you these 9 Ultimate Time Management Tips You Should not Miss as a successful woman entrepreneur. 


Time management can be rough, with the Maven Productivity Planner I got you covered

1.) The Eisenhower Technique

The Eisenhower Matrix, also known as the Urgent-Important Matrix, assists you in choosing and prioritizing tasks based on their importance and immediacy. It helps you identify less vital and urgent jobs that you should assign or skip entirely.


Dwight D. Eisenhower served as the 34th President of the United States from 1953 to 1961, which is an intriguing fact. One of the four quadrants of his matrix is advised for task placement:


  • Important and urgent (Do first)

  • Important but not urgent (Schedule)

  • Not Important But Urgent (Delegate)

  • Not Urgent + Not Important (Eliminate)

Ladies, urgent tasks have tight deadlines and to which you feel you must respond immediately (group chats, emails, phone calls, meetings).


On the other hand, essential chores advance your long-term objectives and the things you want to do in life. Important tasks support your goal and aim for your business or personal life.


Naturally, you should constantly work on critical and urgent duties. Therefore, you must spend most of your working time in this area (urgent + vital).

2.) Don’t Do Shallow Work or Half Work

Cal Newport coined the phrase “deep work,” which refers to doing all intellectual activity in a state of distraction-free concentration that strains your cognitive capacities.


Deep work is the only way to provide new value, develop your talents, and accomplish tasks that are hard to duplicate. This mental state that enables you to do serious jobs is sometimes called “flow.”


Deep labor is the antithesis of half-work or shallow effort. This low-value employment is typically associated with multitasking, working on several tasks, and being surrounded by numerous distractions (email, telephone, chat, and other interruptions).

Don't do half the work at a time!

3.) Kanban Board

The Kanban strategy is a workflow visualization tool that may help make your work process clearer and more efficient.


The Japanese term kanban means a billboard or signboard. The primary purpose of the Kanban board is to provide you with a visual tool for tracking your objectives’ development.


There are three stages based on the task status on a Kanban. The following are:

  • To Do

  • In Progress

  • Done

Tasks move on from one stage to another until it is done. By choosing this method, you can see the different functions and their steps online or just a sticky note on your board.

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Keep track of how long a task takes you

4.) Keep a Record of your Time Expense.

Mavens, a competent time tracker, is a big help primarily if you can assess how you spend your time and automate processes like reporting and invoicing, in addition to being gently prodded to be more productive.


You can only control what you assess, as the phrase goes. So you better start checking how you spend your time, how much you put into each project, and how much money you made using time tracking.


You can better utilize your time with precise facts. You will also be more likely to routinely employ other time management strategies if you use a time tracker.

5.) Pomodoro Technique

Tomatoes can remind you to take breaks!



Storytime . . .


Francesco Cirillo created this time management technique in the late 1980s when he had trouble concentrating on his academics and finishing his homework. So he challenged himself to devote only 10 minutes of concentrated study time because he felt overburdened. The challenge inspired that inspired the Pomodoro technique was a kitchen timer similar to a shape of a tomato (Pomodoro in Italian).


Pomodoro is a pretty straightforward concept. Your daily tasks should be divided into manageable chunks, each of which should be finished after rest. For example, one Pomodoro is 25 minutes of uninterrupted work followed by a 3- to 5-minute break. Then, you take a lengthier rest of 15 to 30 minutes to refuel after 4 Pomodori.


The six Pomodoro steps are summarized as follows:

  • First, select a project to complete.

  • Construct a Pomodoro timer.

  • Work on the project

  • When the timer rings after 25 minutes, pause from working (one Pomodoro)

  • Take a little break (3-5 minutes) if you have fewer than four Pomodori.

  • Take a lengthier pause (15–30 minutes) after four Pomodoro, then return to step 1.

Women Entrepreneurs I hear your call for help in juggling it all

6.) OKR – Objectives and Key Results

Objectives and Key Results, sometimes known as OKR, is a well-known goal-management framework that aids businesses in implementing and carrying out the strategy. The framework has advantages such as better (strategic) coherence, increased transparency, and an outcome that counts.


An OKR comprises an Objective, which indicates your destination, and several Key Results, which are the outcomes you must attain to reach your objective. All the initiatives you take will help you accomplish your Key Results.


Key results show how you will get there, while objectives are aims. So, for example, you can use the formula below to set OKRs: I will (Objective) as measured by (this set of Key Results).


  • Objectives are statements of what you hope to accomplish. They ought to be brief, motivating, and engaging. A company should have three to five high-level goals.

  • Key Results are measures that show how well you are doing at achieving your goals. Each aim should include a set of 3 to 5 critical results. You should be able to tell whether you completed the plan by looking at the primary outcomes at the end.

7.) GTD (Get things done) method

The art of stress-free productivity.


Ladies, I am sure you had heard about this technique maybe a few hours ago or two days before reading this. But, yes, One of the most well-liked all-inclusive time management frameworks is “getting things done.” It is a five-step process that lets you break down larger projects into more manageable pieces and accomplish them immediately.


First, you must record everything that crosses your thoughts, including any tasks, ideas, or other vital information (things to read, watch, notes, bills, etc.). Then, to clear your mind, you capture everything in the inbox. However, periodically clearing the inbox is crucial.


Process: The next step is to assess everything you’ve collected and decide what to do with each item. You must choose whether to delete, archive, or defer an item if it is not actionable. Next, you must decide whether to take action, assign it to someone else, or postpone it if the thing is actionable. You should act right away if it only takes a couple of minutes.


After processing, the next stage is to organize the things and the things people are doing. You should perform at least four tasks when organizing. First, place items on the four primary action lists (projects, following action, waiting for, and calendar), categorize them using various labels, and give them context. Items that cannot be taken a step on should be archived, whether digitally or physically.


Reviewing: The objective of reflecting is to ensure all information is current. When checking, you should update your lists, get rid of pointless stuff, etc. A weekly evaluation is a minimum requirement.


Engage – In the last phase, you should begin working on the chosen activities after collecting and identifying actionable items, organizing them effectively, and reviewing your tasks. Before participating, make sure you have the necessary time, energy, and context for the activities (context is what you need to be able to act; it can be a place, a tool, or a person). You should also make sure the tasks are of the utmost importance.

Stress Free-Productivity any takers?

8.) SCRUM 

One of the most well-known Agile frameworks is Scrum. Although only one sprint will be planned and handled at a time in Scrum, only one sprint will be broken down into several sections in Kanban. Project roles specific to Scrum include Product Owner, Scrum Master, and Developers.


  • Product owner: Controls priorities, communicates with all parties and looks after goods.

  • The SCRUM master facilitates the framework and removes barriers.

  • The group—is a cross-factual, devoted group.


Its foundation is:


  • Defining the task scope for the upcoming two to four weeks through sprint planning

  • Daily Scrum – Brief 15-minute sessions each day to maintain commitment among peers

  • Review of the work finished after the sprint.

  • Discussion on the positive and constructive aspects of the sprint.


9.) Bujo- The Bullet Journal

Bullet journaling transforms the chaos of organizing your life into a streamlined structure that allows you to be more productive and achieve your personal and professional objectives. It is equal parts day planner, diary, and written meditation. Your BuJo is tailored to your life with sections for tracking your daily to-dos, monthly calendar, notes, long-term wants, and more.


Lovelies, your Bujo should include the following order:


The index, located at the beginning of your notebook, serves as a table of contents and includes page numbers for various collections and an updated symbol key.


Future Log: This four-page spread serves as a year-at-a-glance calendar with upcoming activities, objectives, and long-term projects. Include birthdays, trips, and significant holidays.


Monthly Log: This two-page spread has a calendar with a top-down perspective of the month and a task page with items you wish to get done this month. A food, fitness, finance, or book log are just a few additional monthly monitoring pages (“modules”) that you can add.


Daily Log: This serves as your daily to-do list.


WOW! That is just ultimately loaded. I know, I know this is kind of hard to digest on the first bite. But do not worry. Take your time, ladies, to get to know these different techniques, and then decide which one best fits your own needs in the long run. NO PRESSURE AT ALL! But I do personally hope these methods do not just end here. I hope you will adapt to one of these nowadays.


I am glad to hear your stories and testimonies. Or do you have struggles applying these strategies? Let me know. I would be happy to assist.


Schedule a free discovery call now (linked to registration). Or you can follow us at @mavensocietycommunity on Facebook and Instagram for regular updates.


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As a mompreneur I understand the importance in finding balance in your life and in your work
Keep in touch!
What interests you?
Congrats you are now a Maven!  Keep an eye on your inbox over the next few days I will be sending you some goodies.  I am so proud of you for putting YOU first.  Welcome girl!


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